Download Free Real Estate Listings Manager Template
Take a structured approach in managing all aspects of real estate listings with this free template.
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Real estate listings manager tool overview
The real estate listings manager is a template for real estate agents, brokers and developers to help them with the processes of handling real estate listings. It gives efficiency and brings order to managing various properties across ZIP codes, classifying listings and creating property-specific listing records. The template acts as a centralized and easily accessible database that real estate agents can use to track events related to properties so they will get more time to work on client relationships and negotiations.
Professionals can add property description, locality and price of a property, status, salesperson’s contact and net profit, in this real estate listing template. All the correct details of a property are now easily accessible so buyers can easily make their choices and agents can close their deals faster.
This free real estate listing manager spreadsheet is optimized for Excel and Google Sheets and is filled with sample data that allows a quick customization to suit your data.
Benefits of using a real estate listings manager template
This real estate property listing template is a ready-to-use workbook that gives real estate professionals a clear way to manage listings without confusion. Instead of working across multiple sheets they get one structured place to:
Compare your list price against ZIP code and property type medians using Price Per Square Foot (PPSF) and Days on Market (DOM) to stay competitive.
Track expected sell-by date and receive overdue alerts.
Identify priority listings with a simple Lead Score system.
Calculate Net Operating Income (NOI), Cap Rate, Cash-on-Cash and Maximum Allowable Offer (MAO) right in the sheet to guide acquisition and flip decisions.
Inside the free real estate listings manager
| Tab | Purpose |
|---|---|
| Read Me | Simple guide on how to use the template, with tips that assist you in managing your listings. |
| Listings | Single table for all your properties that keeps details organized and makes comparisons easy. |
| Markets | Check each listing against local ZIP code and property type median to keep prices accurate. |
| Comps | Compare with real local sales to make your pricing fair and your negotiations easier. |
| Activity | Keep a record of showings, open houses, offers and price changes to stay updated on deal progress. |
| Financials | Measure profitability using built-in metrics such as ROI, Cap Rate and Maximum Allowable Offer. |
| Contacts | Stores details of all your contacts involved in each real estate transaction for effective communication and easy follow-ups . |
| Contacts | Store contacts, license IDs and key stakeholders in one place to make communication easier. |
| Dashboard | View your complete portfolio’s performance in real time with KPIs and overdue alerts. |
| Data Validation | Use one central dropdown list to enter data faster and keep it consistent across the workbook. |
Manage your property listings from one place.
Download the real estate listings manager template to track pricing, activity and overall performance with ease, from the first listing to a successful deal.
Why this real estate listings manager works
Local insights
- Apply details on the local market based on zip codes and type of property to ensure precision rather than general national averages.
Planned price drops
- Checks DOM changes to bring about price reductions in a controlled way.
Clear sales funnel
- Shows KPIs and notifications for unfinished tasks and helps the teams to organize their daily activities and follow-ups without complexity.
Investor-friendly
- Helps investors to assess the returns on the property based on the correlation of ARV, MAO, Cap Rate and Cash-on-Cash Return.
Team-friendly
- Collect MLS data together and let teams have access to the most current information and act likewise.
Easy adoption
- Skip the macros and steep learning curve, just paste your listings and start tracking right away.
Expansion ready
- Most suitable for all types of parties such as individual agents and big brokerages.
How to use the template
Paste listings to the Listings tab and do not delete the calculated columns.
Add benchmarks in Markets tab by ZIP code and property type medians. Update these weekly.
Enter showings, offers, price changes and status in the Activity tab.
View Overdue and Lead Score priorities on the Dashboard tab on a daily basis.
Go to Financials tab to compare the buy, hold or flip numbers before making a decision.
Some use cases of the template
Price optimization
- Take median DOM as a standard to set the starting price and plan 2-3 price cuts.
Aging control
- Manage listings that are in inventory for a longer period of time and implement price adjustments.
Offer strategy
- For underpriced listings with low DOM, schedule open houses and set offer deadlines.
Release planning (Developers)
- Match unit releases with absorption rates and use Expected Sell-By dates to pace inventory.
Acquisition screening (Investors)
- Check targets with Cap Rate, Cash-on-Cash, MAO and comps before sending Letter of Intent.
Team operations
- Keep showings, disclosures and price changes in one place and use the Dashboard for daily stand-ups.
Who is this meant for
Teams and agents who want better visibility into their pipeline and smarter ways to price.
Brokerage leaders who track multiple ZIP codes and agents.
Developers who plan phased releases and track absorption.
Investors and acquisition teams who check for profitability before signing LOIs.
Operations staff who are overseeing schedules, activities and documents.
Frequently asked questions (FAQ)
There is no requirement to have MLS access to use this template. You can either copy and paste listings in MLS exports where it is permitted and just input the information or just key in the information. Only ensure you adhere to the rules governing the use of data when adding information in your MLS or brokerage.
In case you are unaware of the medians, start with the ZIP codes and property types you deal with most. You can start afresh using these in the Markets tab. Update them weekly as better figures become available.
The template can be used for commercial properties as well. All you have to do is add your property type under your business group. And to analyze it, better use the Financials tab and insert your commercial comps to the Markets tab.
The template is not a complete substitute for a CRM which includes features such as client management and automation. To close more deals faster learn about our real estate CRM.
Yes these templates work well on any mobile devices. They adapt their layout and design to fit to various screen sizes so you can use it wherever and whenever needed.
Start with templates, scale with a robust CRM.
Upgrade to our real estate CRM and take advantage of a structured workflow, smart scheduling and seamless lead management.
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